Avoid occupying the basement. An understanding of what can happen will enable you to determine resource requirements and to develop plans and procedures to prepare your business. If, as part of this event, an explosion, or act of terrorism has occurred, public emergency officials may order people in the vicinity to “shelter-in-place.” You should develop a shelter-in-place plan. Emergency Preparedness in the Workplace. Provide a copy of the plan to the public emergency services that would respond to your facility and others with responsibility for building management and security. Establish a family meeting place that’s familiar and easy to find. Other types of assessment are required at various stages of the response, such Upon entering the BU Command Center, all personnel and visitors will sign-in and will sign-out and return their daily BU Command Center ID upon exiting the Command Center. Housing staff work in concert with the staff of Residence Life, Facilities Management & Planning, and Dining Services in meeting the needs of all of our residence students during disasters and interruptions of services The primary distinction between Phase B and Phase C is that limited personnel handle Phase B, while Phase C requires the reassignment of staff and/or recall of off-duty personnel or contractors. Assign someone to take the lists to the assembly area when the building is evacuated. Property conservation actions should focus on protection of the building and valuable machinery, equipment and materials inside. Instructions for operating all systems and equipment should be accessible to emergency responders. This process involved many people across the institution working together: collections managers and conservators, facilities staff, and administrators. As necessary, the Command Center will utilize e-mail communications. When there is a hazard within a building such as a fire or chemical spill, occupants within the building should be evacuated or relocated to safety. What is the rationale to convert existing Fire Emergency Plan (FEP) to the Emergency Response Plan (ERP)? A prompt warning to employees to evacuate, shelter or lockdown can save lives. The Public Information Officer (PIO) is the university official responsible for interacting with the university community, incident personnel, the public, the media, and/or with other agencies and organizations, as appropriate, regarding incident-related information. Review hazard or threat scenarios identified during the, Assess the availability and capabilities of. They may update their BU Alert contact information by visiting the Student Link (www.bu.edu/studentlink) and clicking the “Personal” tab to update “Address and Phone.” Questions concerning enrollment in the BU Alert program may be addressed to the Admissions Office (617-353-2300). A plan should be established and resources should be on hand, or quickly, available to prepare a facility. Sound the evacuation signal during planned drills so employees are familiar with the sound. Forms exist for incident command and management operations, including but not limited to the standard Incident Command System. Much of the following guidance is directed to building owners and facility managers. The temporary acquisition of buildings, departments, and/or supplies for the purpose of relocating students, visitors, faculty, or staff may be necessary to compensate for disruptions to normal operations. The following areas should be considered as possible emergency assembly areas: 6.13. Boston University strongly recommends that all students, faculty and staff sign up for BU Alert notifications. Telecom is a unit of IST. Changed the Information Services Chief to Information Services and Technology Chief and likewise for the Section. Call the police or notify any concerned professional to immediately respond to … A Security Team made up of IS&T programming, support, and network staff work on security related issues at the campus-level. Visit Back2BU for the latest updates and information on BU's response to COVID-19. What is an emergency response plan? Cyber security (data corruption/theft, loss of electronic data interchange or ecommerce, loss of domain name server, spyware/malware, vulnerability exploitation/botnets/hacking, denial of service). A call for help to public emergency services that provides full and accurate information will help the dispatcher send the right responders and equipment. Telecom is also responsible for the promulgation of announcements to the university community via the voicemail system. The response plan should identify the transition from normal operations to emergency operations and the delegation of authority from operations personnel to emergency response personnel. The purpose of the Emergency Response Plan is to establish standard operating procedures in order to mobilize Boston University resources and communicate with the University community in the most efficient and orderly manner possible, while promoting effective triage of University resources with minimal disruption to normal University operations. Other incidents such as a bomb threat or receipt of a suspicious package may also require evacuation. These systems include ventilation, electrical, water and sanitary systems; emergency power supplies; detection, alarm, communication and warning systems; fire suppression systems; pollution control and containment systems; and security and surveillance systems. This will require the installation of telephones, radio consoles, scanners, and other communications equipment and the activation of the Command Center telephone. The Support Branch is a branch within the Logistics Section responsible for providing personnel, equipment, and supplies to support incident operations and includes, as needed, Supply, Facilities, and Ground Support Units. Each residence hall has a written emergency evacuation plan and Resident Assistant staff is trained to implement this plan. With your family or household members, discuss how to prepare and respond to the types of emergencies that are most likely to happen where you live, learn, work and play. Documentation of building systems may also prove valuable when a utility system fails—such as when a water pipe breaks and no one knows how to shut off the water. Since there may be little time to shelter when a tornado is approaching, early warning is important. Boston University follows the HSEEP model in the evaluation of exercises. Changed Emergency Management Division to Emergency Management Department. If the situation warrants immediate action and the Vice President for Administrative Services is not available, the Chief of the Boston University Police or her designee will assume this role. For example, a Phase A Advisory might involve a large fire, an approaching blizzard or hurricane, or building system failures that may extend for more than a few hours or involve multiple buildings. The Vice President for Administrative Services is the Incident Commander for all confirmed emergency situations and will determine the content of the message and identify the segment(s) of the community to be notified. The Plan establishes clear procedures to mobilize and coordinate university resources in all emergency situations. The Team is responsible for the development of this Emergency Response Plan and its implementation. In cases in which an incident rises to a Phase B or C, and the need for an extended response and coordination effort is required, the Incident Commander will assemble the Incident Command Response Team. A large column of black smoke billows into the air from a fire in a nearby manufacturing plant. Full-Scale Exercises (FSE): A full-scale exercise is a multi-agency, multi-jurisdictional, multi-discipline exercise involving functional (e.g., joint field office, emergency operation centers, etc.) Such circumstances can cause death or significant injuries to people, disrupt operations, cause physical or environmental damage, or threaten the University's reputation. RL has access to a Crisis Intervention Counselor and other mental health professionals to assist students. Expanded duties of On-scene Public relations personnel to include “Communicate key authorized messaging points for real-time social media posting. Detailed lists of emergency response personnel including their cell phone numbers, alternate contact details, and their duties and responsibilities. 4. Public Safety and FMP control technicians are responsible for sending out the initial notifications and updates. One of a family of plans published by the City of Redmond, the Comprehensive Emergency Management Plan (CEMP) is the framework for city-wide mitigation, preparedness, response, and recovery activities for all types of hazards.Its intent is to provide a structure for standardizing plans citywide and to facilitate interoperability between local, state, and federal governments. As the frequency and types of data breaches increase, the lack of an incident response plan can lead to longer recovery times, increased cost, and further damage to your information security effectiveness.. Review the list of hazards presented at the bottom of the page. PR will also, via the social media team, provide relevant, timely updates to the general public on the University’s main social media networks. Since outside agencies such as the Fire Department usually provide information to the media directly, PR will identify outside agency spokespersons and coordinate information dissemination with them. 6.2. A representative from the Office of the Provost will serve as a member of the Command Center as the primary liaison between the Command Center and the Deans and Faculty. Public Relations (PR), under the direction of the PIO, serves as the primary source of information to the news media in the event of an incident that attracts inquiries or the presence of reporters and/or camera crews on campus. Most incidents do not rise to the level of Emergency Phases B or C and are coordinated and handled at the scene. The Boston University emergency information lines and websites will have updated information regarding the status of the emergency for faculty, staff, students, parents, and alumni: Pertinent information will also be posted in the university’s homepage, and if possible, broadcast on WBZ 1030 AM, WRKO 680 AM, WBMX 98.5 FM, or WBUR 90.9 FM. Developing an emergency plan begins with an understanding of what can happen. Serve as liaison with the On-Scene Commander and outside agency spokespersons, PR staff may designate other staff, based on expertise and command of current information to speak to reporters, Occupational Health and Safety Administration, Boston Medical Center Emergency Management, Boston Mayor’s Office of Emergency Management, Massachusetts Emergency Management Agency, Boston /Brookline/Cambridge Fire Departments, School of Public Health Auditorium in the Evans basement. The Service Branch is a branch within the Logistics Section responsible for service activities at the incident and includes, as needed, Communications, Medical, and Food Units. In the event of an emergency, OGC will advise the Incident Commander and other university officials on compliance with federal, state, and local laws and regulations. In the event of an emergency occurring within or Note: Telecom services are provided through Boston Medical Center Information Technology Operations for the Medical Campus community. 6.3. Informational Updates to the University Community It puts you in control of a situation that might otherwise quickly spiral out of control. Coordinate emergency planning with public emergency services to stabilize incidents involving the hazards at your facility. As soon as the Command Center is established, notice will be made to Public Safety Dispatch and the FMP’s Control Center/Desk. If none of the above persons can be contacted in a reasonable period of time, and the delay involved in obtaining joint concurrence jeopardizes operations, a mobilization may be authorized by the two most senior managers involved in the Phase B response. An official website of the United States government. Public Safety coordinates responses by the Boston and Brookline Police Departments, the Boston and Brookline Fire Departments, the Massachusetts State Police, and any other law enforcement or fire protection agency required by the situation. In certain emergencies buildings may have to be evacuated. In the event of an emergency situation, the team works with the local system administrator to identify the problem and assess the risks and impact on the user community. Be prepared to provide the … If a transportation accident on a nearby highway results in the release of a chemical cloud, the fire department may warn to “shelter-in-place.” To protect employees from an act of violence, “lockdown” should be broadcast and everyone should hide or barricade themselves from the perpetrator. Earthquake; Hurricane; Severe Weather; Bomb Threat In the interest of safety for the members of our community, the University will initiate the BU Alert system without delay unless the notification will, in the professional judgment of responsible authorities, compromise efforts to assist victims or to contain, respond to, or otherwise mitigate the emergency. Phase C: A Major Emergency and is the most serious, Boston University Charles River Campus Integrated Contingency Plan, Boston University Medical Campus Integrated Contingency Plan, National Emerging Infectious Diseases Laboratory Comprehensive Emergency Management Plan, Procedure for Establishing the Emergency Command Center, Demonstration, Occupation or Unlawful Assembly, Biological, Chemical or Radiation Spill, Release or Incident, Student Health Services clinic areas at 881 Commonwealth Avenue, Occupational Health Center at 930 Commonwealth Avenue West, Research Occupational Health Center at 72 East Concord Street, Evans 825, Occupational and Environmental Medicine at 850 Harrison Avenue, Yawkey 1, Boston Medical Center Emergency Department at 751 Albany Street, Primary Command Center: The first floor conference room of 25 Buick Street, Alternate Command Center: Kenmore Conference Room, 9th Floor of One Silber Way. Plan … NTAS Alerts will only be issued when credible information is available. Stabilizing an emergency may involve many different actions including: firefighting, administering medical treatment, rescue, containing a spill of hazardous chemicals or handling a threat or act of violence. Transportation of employees around campus will be coordinated through the Command Center where requests will be prioritized. In addition to the following resources available on the Internet, seek guidance from your local fire department, police department, and emergency management agency. Communications during an emergency are managed by Public Safety or Facilities Management & Planning personnel until the Command Center is established. These actions are considered “property conservation”—an important part of the emergency response plan. In all cases, Boston University Police Operations is responsible for initiating the BU Alert system and sending the message. Command Center Additionally, they will be issued a daily BU Command Center ID card to verify they have been cleared for the day. An employee trained to administer first aid or perform CPR can be lifesaving. Protective actions for life safety include: Your emergency plan should include these protective actions. Incident Command Response Team members should bring a copy of the Emergency Response Plan and contact information for their staff. Interim Guidance for Businesses and Employers to Plan and Respond to 2019 Novel Coronavirus (2019-nCoV), February 2020, Mayor Walsh’s update on Construction, BPL, and BCYFÂ, Massachusetts Department of Public Health, U.S. Department of State Travel AdvisoriesÂ, World Aware Travel Restrictions by Country, World Aware Travel Restrictions by Airlines, Updated University-Sponsored Travel Policy, Travel Guidance, and Compliance Expectations, Important Updates on Compliance with COVID-19 Health and Safety Protocols, Staying safe and healthy, our shared responsibility, COVID-19 Testing Protocols and Compliance, Coffee Chat with Your Friendly GMS Staff Member, The Crisis in Washington/American Politics and How to Respond: A Panel Discussion and Forum, Virtual Information Session - Master's Programs, http://www.redcross.org/preparedness/cdc_english/Sheltering.asp, Deletion of Executive Vice President and replacement with Incident Commanders, Addition of Crisis Action Team to the definitions and changed Phase A Emergency to Phase A Advisory, Change verbiage from Phase A Emergency to Phase A Advisory, Changed Emergency Planning to Emergency Management, Added wording on shelter in place during active shooter or workplace violence, Replaced EHS “safe” line with BU Today for emergency updates, Deleted “and infirmary” from the Student Health Services section. EMERGENCY RESPONSE PLAN December 2016 9 command structure, the Public Health Incident Management System (PHIMS), is NIMS compliant. Incident management may require additional incident-specific or on-scene administrative assistance and may involve vendor contracts, cost analysis, recordation of personal time, and administration of compensation claims. First aid and CPR by trained employees can save lives. Additionally, RL will insure that evacuated students (and their parents) receive information concerning the cause and duration of the evacuation, and that they receive appropriate and necessary resources during the crisis, such as alternate accommodations and counseling services if necessary. A Phase C Emergency dictates the transfer of overall university response coordination to the Command Center. These messages will be relayed to faculty, staff, students, and the public regarding the event. If there is no fire alarm system, use a public address system, air horns or other means to warn everyone to evacuate. Evacuation procedures are set out in these plans including the designation of rally points outside the building. If appropriate, the Command Center phone number will be provided to outside agencies such as the Boston Fire Department or Boston Emergency Operations Center. Defined the On-scene Incident Commander by Incident Type. Currently, all public buildings are required to formulate a FEP for their building. Buildings that require the appointment of FSM however, not only need the FEP but also the In-Place-Protection (IPP) … The emergency operations coordinator (EOC) is the person who serves as the main contact person for the company in an emergency. Building or fire codes may require more exits for larger buildings. Plan ahead and secure contractors and other resources in advance. An emergency response plan provides a step-by-step, clear-headed response in times of potential fear and panic. RM is responsible for notification to the applicable insurance carrier or Third Party Administrator. Alternate Command Center: School of Public Health Auditorium in the Evans Building basement, BU Emergency Closing Line: 353-SNOW (7669), BU Medical Campus Emergency Information Line: (638-6886), Gather current information and convey it to PR staff at the office or the Command Center, Coordinate on-scene information flow to reporters. The Information Services and Technology Chief is responsible for monitoring and managing all University information systems to support the tactical operations during an incident. Walk around the building and verify that exits are marked with exit signs and there is sufficient lighting so people can safely travel to an exit. Prepare emergency procedures for foreseeable hazards and threats. In the event of an emergency, Public Safety will respond to the incident, assume command, declare a Phase A Emergency, assist and protect life and property, secure the area, and make necessary notifications as required by the situation at hand. The Incident Commander may terminate a Phase A Advisory if the situation is under control and the response can be handled by routine operations. In this post you will learn about: This new system will more effectively communicate information about terrorist threats by providing timely, detailed information to the public, government agencies, first responders, airports and other transportation hubs, and the private sector. These include the type of emergency and the characteristics of the building (e.g., how many stories, the construction material). Information Services acts as a clearinghouse for computer security information and coordinator for computer security incidents. However, tenants should also develop a plan in coordination with building owners and managers as well as public authorities. Every employee must be familiar with the evacuation routes and fire protection equipment of the building(s) in which they work. Boston University has established the BU Alert notification system for the purpose of communicating with the campus community upon the confirmation of a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees occurring on the campus. The second priority is the stabilization of the incident. To “shelter in place,” or stay in a safe place protected from outside hazards, close the doors and windows and shut-down building air intake systems. Voluntary Organizations Active in Disaster, Design Guidance for Shelters and Safe Rooms, internal resources and external resources, communicate with management and employees, Emergency Response Plan Template for Businesses, Fire Service Features of Buildings and Fire Protection Systems, Model Plans and Programs for the OSHA Bloodborne Pathogens and Hazard Communications Standards, Hazardous Materials Emergency Planning Guide (NRT-1), Natural Disasters and Weather Emergencies, The Saffir-Simpson Hurricane Wind Scale (Experimental), Thunderstorms, Tornadoes, Lightning, Nature's Most Violent Storms: A Preparedness Guide, Including Tornado Safety Information for Schools, Tornado Protection: Selecting Refuge Area in Buildings, Standard for Rescue Technician Professional Qualifications, Standard on Operations and Training for Technical Search and Rescue Incidents, Dealing with Workplace Violence: A Guide for Agency Planners, Safe Rooms and Shelters - Protecting People Against Terrorist Attacks, Guidance for Protecting Building Environments from Airborne Chemical, Biological, or Radiological Attacks, Emergency Drying Procedures for Water Damaged Collections. Identify contractors that may be called to assist with clean up and property conservation efforts. EHS has specialists on staff with expertise in biological, chemical, and radiation safety and industrial hygiene. The Planning Section under this position is responsible for compiling, examining, and circulating incident situation information and intelligence to the Incident Commander as well as incident management personnel. The emergency plan should be consistent with your performance objectives. Property conservation activities for specific forecast events include the following: Separating undamaged goods from water-soaked goods is an example of salvage. The property conservation plan should identify the resources needed to salvage undamaged good and materials; make temporary repairs to a building; clean up water, smoke and humidity; and prepare critical equipment for restart. With seminars, participants are generally taught the basic core foundation elements that make up the disaster preparedness plan of a business or organization. The Residence Life staff is responsible for conducting orderly and efficient evacuations of the Boston University residence halls. Emergency Management (EMD) will provide recommendations related to emergency management planning, training, and response coordination. Talk with public emergency services (e.g., fire, police and emergency medical services) to determine their response time to your facility, knowledge of your facility and its hazards and their capabilities to stabilize an emergency at your facility. Procedures for the establishing the Command Center includes: The Command Center Set-Up Team is composed of available EHS and IST staff. The senior PR staff member at the office or the PIO at the Command Center will work with the Command Center staff and on-scene staff to develop and maintain summary information about the emergency appropriate for release. Containment of a small chemical spill and supervision of building utilities and systems can minimize damage to a building and help prevent environmental damage. The Associate Vice President for Research Compliance is the institutional official responsible for notifying regulatory officials when appropriate and/or required. For more information about BU Alert, visit BU Alert FAQs. PHIMS integrates multiple department-wide program activities into a cohesive, modular emergency response structure capable of expanding or contracting to fit the size of the emergency or disaster. Evacuation maps are posted in every building showing the exit routes and location of emergency equipment. Plans should show the layout of access roads, parking areas, buildings on the property, building entrances, the locations of emergency equipment and the locations of controls for building utility and protection systems. These recommendations may be to EHS, FMP, PS and/or members of the Incident Command Response Team. Enter every stairwell, walk down the stairs, and open the exit door to the outside. Emergency Response System: The three main elements of an Emergency Response System are: Planning; Training and; Preparedness; In any emergency be it fire, grounding, pollution or any other, it is very important that the Shipboard Emergency Response system be fully operational for effective and efficient control of the situation. Compile a site-plan and plans for each floor of each building. A lock ( and “boots on the ground” response (e.g., firefighters decontaminating mock victims). Each residence hall will have a written emergency evacuation plan and Resident Assistant staff will be trained to implement this plan. Deans or Directors, as the senior university official in a non-student building, should not hesitate to call for assistance in evacuating the building in situations, which put the occupants in danger. These actions to minimize further damage and business disruption are examples of property conservation. Also, if the evacuation duration is significant, RL will contact the appropriate Boston University school or college that day or the next business day to notify the academic deans of the crisis. Seminars are one of the first types of emergency management exercises that we will discuss. When you dial 9-1-1 you expect professionals to respond to your facility. Boston University Emergency Response Plans. Phones will be made operational by IST / Telecom. Locations for the Command Center include the following: If necessary, other locations may be designated, including relocating from the Charles River Campus to the Medical Campus or vice versa and off-campus locations. What Should We Be Doing? ) or https:// means you’ve safely connected to the .gov website. 6.14. But not all of them would require an evacuation. If not provided by your local fire department, these services may be provided by another department, agency or even a private contractor. B. An emergency poses an immediate risk of significant harm to health, life, property or the environment. Housing is responsible for providing alternate accommodations during incidents that require the evacuation and relocation of students residing in university housing. Share sensitive information only on official, secure websites. Renamed the Provost as the Academic Affairs Officer within ICS and better defined the role. 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